General Information - Security Tips

There are increased concerns about security at trade shows. In an effort to protect your products, you may wish to take the security measures listed here:

• If you use a hinged crate: (1) Use solid panels (2) Use internal hinges (3) Use padlocks


• Ship your equipment in well-constructed and lockable containers.


• Mark the containers only with your name, address, booth number, and which number container it is (i.e., Box 1 of 15).  NEVER indicate the contents on the containers.


• Make sure the containers are unpacked in your presence. Compare the contents to your master inventory list.


• If you use “open” slotted crates, cover the contents in dark rather than clear plastic.


• If possible, ship proprietary components separately.


• Post “No Photography Allowed” signs if appropriate.


• Add sheet metal or wood covers around proprietary components, machine drives, security cables, tags, screws, velcro, alarms, etc. to protect these items.


• Key lock removable access panels on equipment.


• Use cable locks on computers.


• Lock keyboards to computers.


• Hire a Security Guard for your booth, particularly during non-show hours.  (Order form can be found under Auxiliary Services.)


• Cover equipment when appropriate.


• Don’t set product literature where it is easily accessible to competitors.


• Don’t leave displays, briefcases, purses, samples, etc. unattended during set-up and tear-down – or when the show opens – unless crated or secured.


• Set a schedule with booth personnel so at least one person is present when the floor opens for exhibitors.


• Instruct your trade show staff on security issues and responsibilities, both in the convention/show facility and outside of the facility.


• Make sure you have an inventory of all equipment and mark it (engrave, etc.) with identifying information before you ship it.


• Remove extremely valuable items from your booth at night and secure at your hotel.